DATA PRIVACY NOTICE for the Kilmore Diocesan Pastoral Centre – May 2018

DATA PRIVACY NOTICE for the Kilmore Diocesan Pastoral Centre

 

  1. Your personal data – what is it?

Personal data relates to a living individual (known as a “Data Subject”) who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”)

 

  1. Who are we?

The Kilmore Diocesan Pastoral Centre is the data controller.  This means it decides how your personal data is processed and for what purposes.

 

  1. How do we process your personal data?

The Kilmore Diocesan Pastoral Centre complies with its obligations under the General Data Protection Regulation by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public in the particular geographical area that is the Diocese of Kilmore;
  • To administer membership records;
  • To fundraise and promote the interests of the church;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of charitable donation scheme and gift aid applications);
  • To inform you of news, events, activities, ceremonies and services organised by the Kilmore Diocesan Pastoral Centre
  • To share your contact details with relevant diocesan officials so they can keep you informed about news in the diocese and events, activities, ceremonies and services that will be occurring in the diocese and in which you may be interested.

 

  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your donations and keep you informed about parish and diocesan events as well as events organised by the Kilmore Diocesan Pastoral Centre
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
  • Processing is carried out by a not-for-profit body with a religious aim provided:
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent

 

  1. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the Kilmore Diocesan Pastoral Centre with your consent. Where we share information with third parties we ensure that they have the highest levels of information protection.

 

  1. How do we keep your information safe?

We protect your information with security measures under that laws that apply. We keep computers, files and buildings secure.

 

  1. How long do we keep your personal data?

We keep data in accordance with national legislation and we adhere to the guidance set out within such legislation and any other guidance which may be issued by the relevant authorities subsequent to the publication of this notice.  Specifically, we retain financial records, Revenue & HMRC documentation and associated paperwork for up to 6 years after the calendar year to which they relate.

 

  1. Your rights and your personal data

Unless subject to an exemption under the General Data Protection Regulation, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the Kilmore Diocesan Pastoral Centre holds about you
  • The right to request that the Kilmore Diocesan Pastoral Centre amend any personal data if it is found to be inaccurate or out of date
  • The right to request your personal data is erased where it is no longer necessary for the Kilmore Diocesan Pastoral Centre to retain such data.
  • The right to withdraw your consent to the processing at any time.
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
    • [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means]
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data, (where applicable)
    • [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Data Protection Commissioner (Ireland) or the Information Commissioners Office (UK)

 

  1. Further processing & updates to this notice

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice. The new notice will explain the new use of your personal data prior to commencing the processing. It will set out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

  1. Contact Details

To exercise all relevant rights, queries or complaints, please in the first instance contact the Director of the Kilmore Diocesan Pastoral Centre.

 

You can contact the Data Protection Commissioner (Ireland) on +353 (0761) 104 800; via email [email protected] or by writing to:  The Data Protection Commissioner, Canal House, Station Road, Portarlington, Co. Laois, R32 AP23

 

You can contact the Information Commissioners Office (UK) on 0303 123 1113; via email https://ico.org.uk/global/contact-us/email/ or by writing to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire,  SK9 5AF

 

Issued May 2018

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